MACHINERY & EQUIPMENT
Machinery is defined as machines and equipment manufactured or distributed by an exhibitor and placed in a position comparable to an actual industrial installation.
Machinery must be set back by 1m from the main aisle and 1m from any cross (side) aisle in the hall.
Fumes
If your machine emits fumes, you must declare this when submitting your stand design to Blue Lemon. This will be monitored on-site, and machines may be turned off if fumes are not controlled.
CHILDREN
Please note that children under the age of 18 are not permitted to access this Exhibition. This rule also applies to Exhibitors' and Contractors' children during the build-up, open, and dismantle periods.
DAMAGE TO HALLS
You are prohibited from making any permanent changes to the venue’s facilities, such as drilling holes in the ground, using nails and screws, glue, or welding. The application of paint, paper, or adhesive to the walls and columns of the halls is not permitted. The organizer will pass any charges to the exhibitor for damage to the exhibition halls caused by the exhibitor, his staff, or contractors.
DILAPIDATIONS
Exhibitors are responsible for all panels, walls, columns, flooring, shell scheme stands, and hired accessories within their stand area, and any damages will be made good at the exhibitor’s own expense.
IMPORTANT NOTE
All exhibits and stand-fitting materials must be cleared from the exhibition hall after the show, and charges will be levied for the removal of any abandoned items.
DRONES
Drones and/or other radio-controlled flying devices are not permitted to be operated within the facility at any time.
DOUBLE DECKER STANDS
Please note that double-decker stands (mezzanine levels) are NOT permitted at the show.
EMISSIONS
Please note that any exhibit or process that generates, blowout or otherwise emits fumes, exhaust or smoke must be arranged to have an effective destructor and filter system and effective exhaust to the outside atmosphere. The organizers reserve the right to shut down any machine that is not emissions-compliant at any time.
FIXING TO THE BUILDING
Exhibitors are prohibited from fixing or attaching anything to the structure of the building.
GANGWAYS BUILD-UP & DISMANTLE
Emergency gangways MUST always be kept clear at all times. Please keep gangways clear of all stand-fitting materials and exhibits during build-up and dismantling. Anything left in the gangways may be deemed rubbish by the cleaners and disposed of.
HEALTH & SAFETY
As an exhibitor, it is your legal and moral responsibility, as far as is reasonably practicable, to ensure the health, safety, and welfare of everyone sharing your work site at the exhibition. Information regarding Health & Safety can be found in the 'Health, Safety & Security' Section of this portal, which includes key recommendations and outlines your responsibilities and those of your contractors. Please read it carefully and complete the form.
HEIGHT RESTRICTIONS
The maximum build height for stands is 4 metres INCLUDING the logo although this is subject to the location of the stand in the hall.
LIQUOR LICENSE
If you would like to order alcohol for consumption or for your booth, it is essential to apply for a liquor license. To apply, please contact: [email protected] and [email protected]
NOISE LEVELS
Noise levels must be kept below 80 decibels & must not cause annoyance to neighbouring exhibitors and/or the public. In the case of dispute, the organizer's decision is always final.
RIGGING
Please note that rigging is PROHIBITED in the halls. If you have any questions or concerns, please contact Thao Vu at [email protected] for assistance.
Mandate Documents and Design Guidelines
Stand Construction
Stands may be installed conventionally or using modular system elements. Materials standard in exhibition stand construction are to be used for floor and wall coverings/ceilings.
Introduction
All work must be carried out in conformity with the requirements of the India Expo Mart. Should you have any queries, please contact the Organisers. Failure to observe these regulations may result in delays, restrictions and criminal proceedings against the exhibitor.
Notification of Contractors
Exhibitors must notify the Organisers as soon as possible of the names of their stand contractors via the 'Better Stands Pre-Show Questionnaire / Contractor details form -LOUPE India 2026 Form' found below. Please view the Sustainability section to read about our Better Stands initiative.
Design of Stand
The design of the stand must be such that the stand can be erected and dismantled within the time given.
Maximum Height
The maximum build height is 4 meters.
Walls regulation
The rear and side walls should be a minimum of 2.5m high and a maximum of 4m. Structures/exhibits (mounted or otherwise) between 2.5m & 3.5 m in height must be approved by the organisers and placed at a minimum distance of 1 metre from all sides within the booth.
Open Frontages
Stand walls (above 1.5m in height) that are on a gangway facing another exhibitor’s stand should not exceed 4m in length without an opening or glazed panel of at least 1m in width and 2.5m in height. Walls should either have natural breaks, glazed panels or an open view. In circumstances where an opening or vision panel is not practical, such as the wall of a plant room behind a machine, then a plan must be submitted, and written permission given from the Organiser for an exception to the above rule. Please click here to view examples.
Obstructing Gangways
No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc, shall protrude into or over the gangway or obscure any fire or exit signs, and the Organizers reserve the right to remove any such item.
Free area
It is advisable to keep at least 30% of the floor area free for smooth movement of visitors, ensuring equal access & information to all.
Floor/platforms
If your booth has a raised platform higher than 600mm, you must provide a 1-meter-wide ramp for wheelchair access on at least one side and within the periphery of your booth. The access ramp must be clearly shown in the booth design at the time of submission of the design for approval.
Advertising/logos limitations
Exhibitors/contractors are not allowed to put advertising, logos, signs, etc. on any rear surface of their booth when these surfaces are adjacent to a neighbouring exhibitor’s booth.
Boundaries
Structures of bare space booths should remain within the boundaries of the space contracted and should not protrude into adjacent booths or aisle spaces.
Electrical fitting and wiring
All electrical fittings and wiring should be undertaken by a licensed electrician only.
Inflammable materials
The use of inflammable materials for decoration of the booth is prohibited unless such decorations are treated with fire–retarding substance.
Heating appliances
The use of heating appliances is strictly prohibited.
Prefabricated structures
Only Prefabricated structures will be permitted for bare-space booths (no construction work will be allowed onsite, except for minor fixing & touch-ups).
Double Decker stands
DOUBLE-LEVEL STANDS ARE NOT PERMITTED AT THE SHOW.
Rigging
RIGGING IS NOT PERMITTED AT THE SHOW.
PPE
You are required to wear PPE during the build-up and dismantling period. This includes a hi-vis, closed-toe shoes, and a helmet if you are working at heights.
Shoes
ENTRY WILL NOT BE PERMITTED WITHOUT CLOSED-TOE SHOES DURING SETUP DAYS TO EXHIBITORS & CONTRACTORS.
MATERIALS
Timber - All timber less than nominal 25 mm (1 inch) in thickness and plywood, hardboard, blockboard and chipboard less than 18 mm (3/4”) must be rendered flameproof by a recognised process to a Class 1 standard when tested in accordance with BS 476 part 7 - 1971. Ply-Hard and pulp boards which have been rendered flameproof in a manner approved shall be branded with a recognised mark.
Plastics
The use of plastic of a grade less than Class 1 BS 476 Part 7 - 1971, whether in stand construction or display arrangements, is prohibited. Limited amounts of plastic materials of a grade better than Class 3 can be permitted providing the details are submitted prior to construction.
Textile fabrics
Unless incombustible - may not be used for partitioning stands or for forming offices or the back or sides of stands, and so far as they may be used for decorative treatment of such portions, the fabric must be backed with materials similar to those required for the construction of the stands. They shall be fixed taut to the backing board and secured at floor level by a skirting board not less than 75 mm deep.
Paints
All painting must be carried out in water paint. Finishes that have a base of oil or cellulose must not be applied on-site.
Carpet Tape
When fixing your own carpet, please note that only low-adhesive exhibition carpet tape may be used. You must remove all carpet tape at the close of the exhibition, and charges will be levied for non-compliance. Please specify details when you submit your stand plan to the Organiser.
GASES
Mains Supply
Compressed air, water and waste services can be ordered using the forms in the relevant sections of this portal. Services will be supplied via under floor service ducts and must be controlled by a mains stopcock fitted in rigid metal piping and in an accessible position on your stand.
Compressed Gases
All stands proposing to use compressed gases must first obtain written approval from the Fire Office – no use will be permitted without this authorization. Details can be submitted to the Organizers and should show the gases or liquids proposed and the sizes of their cylinders or vessels with their working pressures. Where compressed air, oxygen, hydrogen, dissolved acetylene or liquid under pressure is supplied in steel cylinders, such cylinders must bear test marks in accordance with Government recommendations and may only be brought into the halls with the prior consent of the Fire Officer. Other vessels containing liquids or gases under pressure must be fitted with approved safety valves and a certificate in respect of a recent pressure test by a recognized authority must be available for inspection for each vessel.
Cylinders must not be stored on the stand but in the gas cylinder store under the control of the Fire Officer, and exhibitors should liaise directly with the lifting contractor concerning their transportation between the store and the exhibitors’ own stand.
All piping for compressed air, gases, etc must be of rigid tube with welded or screwed connections.
Compressed Air
Please note that portable compressors are not permitted at the India Expo Mart for Health & Safety reasons. It is imperative that you order Compressed Air through the official contractor (see 'Compressed Air' Section of this manual) in advance, as portable compressors will not be permitted.
HAZARDOUS ITEMS/PROCESSES
COSHH
The use of all toxic & hazardous substances is prohibited without written approval from the Organizer. Applications should be accompanied by a risk assessment, including details of measures taken to protect employees & workers on adjacent stands. They should be submitted at least one month before the exhibition.
Emissions, Exhaust & Fumes
Any exhibit or process which generates, blows out or otherwise emits fumes, exhaust or smoke is subject to inspection by the Organizers.
The Organizers reserve the right to shut down any machine that is not emissions-compliant at any time.
In any case, machine exhaust outlets should be arranged not to discharge filtered fumes below 3 metres in height and where possible these should be ducted outside the building.
Machinery & Apparatus
All machinery & operated apparatus must be fitted with guards & must only be demonstrated or operated by persons authorised by the exhibitor.
Welding
Where welding & other heat-generating operations are carried out, adequate precautions against damage to property or injury to persons by fire or hot metal are taken.
Radioactive Substances, Lasers, Obnoxious Substances & Flammable Oils
Specific regulations exist concerning exhibiting such items & their use is prohibited without prior permission from the venue. Please forward written requests to the Organizers giving full details of the intended activity and any control measures to be taken.
General Regulations at India Expo Mart for Booth Construction
Management Regulations for Construction of ALL stands:
1) All exhibitors should select the contractor with proven qualifications to construct their booth and are obliged to require the contractor to implement the construction, considering the relevant regulations and construction specifications, and carry out corresponding safety measures.
2) The structure of all exhibition stands must be reasonably designed to ensure security and safety. The construction materials shall be non-flammable or fire-retardant
3) The designed structural strengths of all exhibition stands shall meet the strength required by the load. During the construction period, efforts shall be made to ensure the overall strength, stiffness, stability and local stability of the exhibition stand structure.
4) The area of the exhibition stand constructed by each contractor must comply with the area specified in the submitted application. The construction of an exhibition stand must not exceed the leased area.
5) For exhibition stand structures decorated with glass ornaments, the glass must be safety glass to ensure security in construction and installation and also must be marked with conspicuous signs in order to prevent glass breaking.
6) All structural back walls of neighbouring exhibition stands must be properly decorated and finished in white at the rear and against dividing walls above 2.5 meters.
7) Totally enclosed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and shall have an open space of over 50% of the total stand area to ensure fire prevention safety.
8) All construction institutions must not damage the facilities in the exhibition hall. They are not allowed to drive nails, punch holes, paste adhesives, apply paints or post advertisements within the exhibition hall, on the exterior floor or wall surfaces.
9) When each contractor is constructing an exhibition stand, it shall not create an obstruction in front of fire-fighting facilities, electric equipment, emergency exits and audience passages, etc., inside the exhibition hall.
10) No inflammable or explosive materials shall be used for the construction of an exhibition stand, and no paint spraying or paint coating shall be carried out inside the exhibition hall.
11) When personnel or contractors are working at height, they shall use qualified and safe elevators and operation platforms and be fixed to safety belts. To protect personal safety, a safety zone shall be set up in the surrounding area, which should be monitored by dedicated personnel with warning signs set up around the safety zone.
12) Once the exhibition starts, the contractor must appoint an on-site safety principal and dedicated personnel to stay on duty at the site in order to facilitate problem handling when issues arise.
13) Contractors shall complete the construction within the prescribed time and area and take care of security work, such as fire and burglary prevention. Contractors must appoint a site principal at the construction site, whose registration and filing shall be done at the time of completing construction formalities.
14) Processing tools such as electric saws or electric planes shall not be used for construction inside the exhibition hall, nor shall open fire operations such as electric welding or pneumatic welding be used.
15) The selection of construction materials for exhibition stands must comply with criteria issued by relevant national authoritative departments regarding material usage for temporary buildings and be implemented in a rational way by taking into consideration the features of the exhibition. The selected materials must conform to national requirements on environmental protection and firefighting.
16) Exhibition stand structures must not use thin load-bearing structural parts with a pipe wall thickness of 0.8mm, nor shall heavily rusted load-bearing structural parts be used.
17) All contractors working in the hall must wear identification badges provided by the Organizer.
18) Removal of rubbish – during the build-up and dismantling period, exhibitors and contractors will be responsible for the day-to-day removal of debris.
19) Exhibitors and their appointed contractors must strictly adhere to the build-up and dismantle schedule.
20) All materials must be fire retardant – minimum flame spread rating of Class 2. Artificial plants/flowers are not allowed unless certified as fire-retardant. (Certification is mandatory.)
21) All booths must be carpeted or laid with some form of flooring as a clear demarcation of the contracted space. All carpet and floor coverings must be fixed with double-sided tape to be removed during the dismantling period. The use of paints or other adhesives is prohibited.
22) At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in accordance with the dismantling schedule specified by the Organizers. All debris and carpets must be cleared by the exhibitors and/or contractors. Failure to do so will result in exhibitors being liable for a fee.
23) Portable compressors are NOT permitted – mains compressed air MUST be ordered via the form found in the 'Compressed Air' section of this portal.
24) The maximum allowed height is 4m, including fascia/branding.
25) Island Stands: At least 50% of each side must remain open.
26) Accessibility Requirements: All bare space stands must include a ramp and a vision panel.