As a Space Only exhibitor, you have hired the floor space only therefore you are responsible for providing everything within the specified space. 

If you are working for an exhibitor, as the nominated contractor you will be responsible to: 

• Prepare a custom stand design.  
• Organizing the onsite stand build and dismantle.  
• Work together with others to ensure health and safety. 

The essential areas to assist you are listed within this section to help plan and organize the job without unnecessary risk. 

It is your responsibility to ensure that you bring enough people onsite to finish the stand construction within the given build-up and dismantling schedule. Exhibitors and contractors should plan to ensure that late working is not required. 

 

STAND SUBMISSION FOR APPROVAL  
All stand plans need prior approval, your submission should include: 
•    A plan showing within the exhibition. 
•    A plan view with external dimensions, indicating which sides are open onto gangways, plus the location of any hall column and its dimension to the nearest stand edge.
•    Elevation views, indicating clearly the heights of all stand fittings. 
•    Details of all walling, platforms, demonstration areas, exhibits, graphics, etc. 
•    Details of materials and fire protection. 
•    Health and Safety form. 
•    Contractor details form. 
•    Certificate of integrity. 
•    Undertaking letter. 
•    Risk assessment. 
•    Method statement. 
 
The deadline for the submission of stands plans for approval is 28 february 2026.
Your nominated contractor is required to submit stand design information as well as health and safety documentation prior to build, to provide the necessary permission to build, in accordance to local legislation, venue regulations and these guidelines. Those will also be subject to onsite verification. 
  
Stand designs must be submitted in a timely manner, in order for our technical team to review and approve them prior to the build-up. PLEASE SEND ALL STAND DESIGNS TO gpp26.standaudit@esm-events.com 
•    Submittal of the proposed Stand Design is required by 28 february 2026.
•    For any queries relating to stand design submission contact gpp26.standaudit@esm-events.com 

ESM may reject any stand design deemed to be: 
1.    Structurally unsafe. 
2.    Does not conform to the specifications listed in the full Contractor Space Only Regulations.  
3.    Causes obstruction to neighboring stands. 
4.    Proper Electrical layout-3 core wire must be used. 
5.    Contractor all risk insurance must be submitted. 

STAND CONSTRUCTION REGULATIONS 

Back walls: All structural back walls of neighboring exhibition stands must be properly decorated and finished in white at the rear and against dividing walls above 2.5 meters. 

Ceilings: Totally enclosed ceilings are strictly prohibited. Exhibition stand ceilings must not obstruct the sprinklers and shall have an open space of over 50% of the total stand area to ensure fire prevention safety. 

Construction materials: the selection of construction materials for exhibition stands must comply with criteria issued by relevant national authoritative departments regarding material usage for temporary buildings and be implemented in a rational way by taking into consideration the features of the exhibition. The selected materials must conform to national requirements on environment protection and firefighting. 

Damages to the facilities: All construction institutions must not damage the facilities in the exhibition hall. They are not allowed to drive nails, punch holes, paste adhesives, apply paints or post advertisements within the exhibition hall, on the exterior floor or wall surfaces. 

Dangerous tools: Processing tools such as electric saws or electric planes shall not be used for construction inside the exhibition hall nor shall open fire operations such as electric welding or pneumatic welding.  

Doors and windows: To avoid accidents, all doors and windows along gangway edges must open inwards.  Other doors and windows that open outwards should not exceed beyond the site boundaries. 

Double-decker stands: Please contact the organizer for further information regarding mezzanine levels. 

Flooring/Carpet: All booths must be carpeted or laid with some form of flooring as clear demarcation of contracted space. All carpet and floor coverings must be fixed with double side tape to be removed during the dismantling period. The use of paints of other adhesives is prohibited. 

Fire: No inflammable or explosive materials shall be used for the construction of an exhibition stand and no paint spraying, or paint coating shall be carried out inside the exhibition hall. 

Glass: For exhibition stand structures decorated with glass ornaments, the glass must be safety glass to ensure security in construction and installation and must be marked with conspicuous signs in order to prevent glass breaking. 

Health & Safety: The structure of all exhibition stands must be reasonably designed to ensure security and safety. The construction materials shall be non-flammable or fire retardant.  

Once the exhibition starts, the contractor must appoint an on-site safety principal and dedicated personnel to stay on duty at the site in order to facilitate problem handling when issues arise. 

Height: Exhibitors are required to construct freestanding partition walls between their own & adjoining stands. These must be to a minimum height of 2.5m and maximum height of 4m for single storey stands over 24sqm in size.  Note: Where partitioning walls are constructed over 2.5m in height, it is the responsibility of the exhibitor constructing the wall to dress the rear of the partition wall down to a height of 2.5m in white. All space only stands must be approved for construction by the organizer.  

Maximum build height for space only stands: 4 meters 

Please note that the back of all stands above 2.5 meters MUST be dressed and finished in white. Please note all space only stands above 2.5 m in height require approval from the Organizer.  

Logos and branding are not permitted on the rear face of partition walls when these walls overlook neighboring stands. 

Machinery & Apparatus: All machinery and operated apparatus must be fitted with guards and must only be demonstrated or operated by persons authorized by the exhibitor. 

NB Electrical mains for machinery – Please be aware that all mains supply to machines need to have RCD protection @ 300ma max. The voltage is 3 phase 400v 50hz. It is essential that ALL equipment is prepared pre-site for the venue voltage and also RCD protection. 

Exhibitors are recommended to provide their own transformers where required however these can be provided with prior notice through our contractor GES at an additional charge. Please contact our electrical contractor for further information. 

It is essential that any special requests for large mains supplies (over 200a 3 phase) or general requests related to RCD protection or voltage stabilizers are requested prior to the return date on the order form. 

No mains supplies will be energized unless both GES and the venue are fully satisfied that the installation meets the full requirements of the venue in relation to equipment, cable and means of protection. 

Obstruction of gangways: No part of any stand or exhibit, including fascia, signs, lighting, corner posts, etc., shall project into or over the gangway or obscure any fire or exit signs and the organizers reserve the right to remove any such item. 

Open frontages / solid walls: Stand walls (above 1.5m in height) that are on a gangway facing another exhibitors’ stand should not exceed 4m in length without an opening or glazed panel of at least 1m in width and 2.5m in height. Walls should either have natural breaks, glazed panels or an open view. In circumstances where an opening or vision panel is not practical, such as the wall of a plant room behind a machine, then a plan must be submitted, and written permission given from the organizer for an exception to the above rule.  

Partition walls: You are required to build a freestanding partition wall between you and your adjoining stand. The walls must be to a minimum height of 2.5m and a maximum height of 4m. Where partitioning walls are constructed over 2.5m in height, it is compulsory to dress the rear of the partition wall down to a height of 2.5m in white. 

Pavilions: Pavilion stand designs need to be the same design for all stands within the pavilion.

Planning: Contractors shall complete the construction within the prescribed time and area and take care of security work such as fire and burglary prevention.  

Platforms: The general height of the platform may not exceed 100 mm (4”) but areas may be super-elevated for display purposes. Corners should be rounded off and platforms should incorporate a ramp into their design for accessible access. 

Radioactive substances, lasers, obnoxious substances & flammable oils: Specific regulations exist concerning the exhibiting of such items & their use is prohibited without prior permission from the Dubai World Trade Centre. Please forward written requests to the Organizers giving full details of the intended activity & any control measures to be taken. 

Schedule: At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in accordance with the dismantling schedule specified by the Organizers. All debris and carpets must be cleared by the exhibitors and/or contractors. Failure to do so will result in exhibitors being liable for a fee. 

Stand Numbering: All exhibitors should display their company name and stand number prominently on their stand so that they can be viewed from each approaching gangway. This will assist visitors in location their position within the hall and the finding the stands they wish to visit.  

Strength/ Structure: The designed structural strengths of all exhibition stands shall meet the strength required by the load. During the construction period, efforts shall be made to ensure the overall strength, stiffness, stability, and local stability of the exhibition stand structure. Exhibition stand structures must not use thin load-bearing structural parts with a pipe wall thickness of 0.8mm not shall heavily rusted load-bearing structural parts be used. 

Suspensions / rigging:  Rigging is only permitted above your space only stand, subject to a branding charge and must comply with the maximum rigging height of 6m from ground to the highest element of the structure. Rigging is only permissible for Space Only Stands. Permission will only be granted after written request to the exhibition organizers. 

All Rigging must be included in your stand design and approved by Informa Markets Stand Design Team before ordering services.  

Should you wish to have a hanging structure with company logo or company graphics, be advised that an additional branding charge may apply. Branding fee will be advised by our sales team once the stand design has been submitted through Customer Center.  

All rigging related services must be carried out by Event plus. 

Rigging is NOT permitted in Shell Scheme stands, low ceiling areas and Tent. 

Rigging weight capacity:  

Halls 2 - 4 - 250 kg x 5m span 
Sh. Saeed Halls 1,2,3, Arena – 300 kg x 5m span 

To comply with Dubai Municipality lifting regulations any company using manual or electric chain hoist within DWTC will be required to supply a valid test certificate. 

Waste: removal of rubbish – during the build-up period, exhibitors and contractors will be responsible for the day-to-day removal of debris. All exhibits and stand fitting materials must be cleared from the exhibition hall after the show and charges will be levied for the removal of any abandoned items. All common areas must always be kept unobstructed. All exhibits must be kept within the confines of the stand space and demonstrations must not cause undue congestion and/or obstruction of common areas. 

Working at height: When personnel or contractors are working at height, they shall use qualified and safe elevators and operation platforms and be fixed to safety belts. To protect personal safety, a safety zone shall be set up in the surrounding area which should be monitored by dedicated personnel with warning signs set up around the safety zone. 

 

Recommended space only stand builder:

Custom Stands:

Custom Exhibition Stands by GES. Built for Your Brand, Delivered With Ease

From concept to completion, GES takes your brand vision and transforms it into a bespoke exhibition stand that attracts attention and drives engagement. With years of global experience and strong regional support, GES provides a turnkey solution for companies looking to stand out. 

Key Features: 

• Fully tailormade stand designs to reflect your brand identity and message 
• Endtoend project management: design, fabrication, logistics, onsite build and dismantle 
• Scalable solutions, whether you need a compact booth or a premium largescale island build 
• Integrated services: graphics, lighting, flooring, AV, furniture, power and tech 
• Full compliance with local venue regulations and sustainability practices 
• Recommended partner via our portal, trusted quality and streamlined ordering 

Why Choose Us: 

• Make your brand the focus: custom build means complete control of shape, layout, materials and finishing 
• Save time and reduce risk: GES handles all the moving parts so you can focus on your exhibiting goals 
• Regional presence, global standards: experienced in the Middle East market with international bestpractice delivery 
• Sustainable first build: repeated use of materials, recycling of print fabrics, lowenergy lighting and efficient logistics.  

Contact : bdme@ges.com 

Show Ready:
ShowReady Exhibition Packages by GES Fast, CostEffective & Impactful 

Introducing GES’s ShowReady stand packages, designed for exhibitors who want a highimpact presence without the usual build complexity. These modular, sustainable solutions let you arrive at your event readytogo, with all core components included.  

Key Features: 

• Allinone package: structure, fullcolour tensioned fabric graphics, LED spotlights, carpet, installation & dismantle included.  
• Ideal for spaces between 12 m² and ~50 m² — perfect for shellscheme upgrades or space only options.  
• Sustainable by design: modular aluminium frames, PVCfree printed fabric, lowenergy lights, recyclable carpet.