On behalf of the Dubai Airshow team, BLG Event Management will be overseeing the indoor space only stand review process. This independent review process has a set fee of US$250 per stand for non-complex stands and US$700 for double deck stands and any complex structures over 4m height. As part of the better stands and sustainability program all space only stands must use and install reusable, eco flooring or system flooring as part of their stand build. Please read through the eco-flooring section found within the Indoor Space Only Rules & Guidelines provided in this manual.

Stand review process carried out by BLG Event Management:

• Collate and review stand designs via online portal
• Review structural calculations (where applicable)
• Liaise with the venue for approval
• Performance Bond (refundable security deposit) collection and releasing
• Grant permission to build certificate - (subject to all review fees being paid)

MANDATORY DOCUMENTATIONS:

• 3D visuals / renders
• Full technical drawings
• Risk Assessment (sample RA form) 
• Method Statement (sample MS form)
• Contractor details 
• Valid Contractors Insurance PLI (Public Liability Insurance) copy to the value of USD2,000,000.
• Details of any exhibits with moving parts, together with how they are to be guarded against causing injury.
• Detailed material specifications e.g. type of walling used, flooring, lighting etc. 
• STAAD files to accompany the steel work frame structure. (Double Deck Stands) 
• Full Structural Calculations: load bearings, beams & columns working to the venue codes in Structural Calculation/Performance Specifications for complex stands section. (Double Deck Stands and Complex stands)
• IMPORTANT NOTE: No country flags or maps to be displayed within any stand. Organisers have the right for removal upon site inspection.

Stand design submission deadline 17 October. Late submission of stand designs will be charged USD$250 fee and will be deducted from your Performance Bond.

PERFORMANCE BOND - Security Deposit Regulations
To ensure smooth delivery of stand build, all stand contractors (or exhibitors building their own stand) are required to submit a refundable security deposit for each stand they are delivering prior to arrival onsite for buildup. Access to the halls to commence build will not be granted if the security deposit is not submitted. Security deposit submission deadline 03 November 2025.

Click to download the Performance Bond Form - UAE Contractors Only.

For international contractors, please contact BLG Event Management dubaiairshow.design-submissions@blg-events.com for information and assistance. 

Exhibitors and their appointed stand contractors are expected to produce a professionally built custom stand with a high level of finish and safety compliance and one that is in line with the high-quality, professional nature of the event. Permission to Build is only authorization to start building the stand - regular checks will be made on each stand to ensure the appropriate use of materials, structural integrity, etc. If our safety advisors / onsite floor managers are concerned about the above in any way, the organisers reserves absolute right to terminate any stand construction. 

It is the responsibility of the exhibitor to examine the area and site allocated to them in order to avoid costly adjustments to stand structures. Where possible the Organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the exhibition.

Stand fitting regulations contained within this section must be observed when planning stand design and layout.

Double Deck Stands
Double Deck stand must be booked and paid for directly with the relevant Account Manager. No foundations may be drilled into the floor and suitable anchorage must be installed. Double Deck stands are only permitted on island sites unless prior approval from the Organisers is obtained. All double deck stands are classified as complex structures and must abide by the same regulations. Click to download Double Deck Stands - Additional Rules & Guidelines.

Complex Structures 
A complex structure is any form of construction of any height, which would normally be designed by an engineer and/or has, through a risk assessment, been found to provide significant risk. Structures that are 4m in height or above, multi-level stands, raised platforms and all suspended items are considered to be complex structures.

• Structure above 4-meters height: require submitting structural calculations stamped by an Engineer/ Company; with author of the calculations, title, and date of drawing & full contact details
• Hanging structure: require submitting structural calculations, load calculations, technical drawing, rigging points layout with materials to be use, and support details on how to connect the hanging banner/structure to the truss. (copy to submit to rigging team)
• There will be an exposure fee for hanging banners in addition to the rigging charges.
• The trim height for all signage banners at the show is 6m (meaning the underside of all signage banners must be trimmed at 6m). For rigged stand design elements, these will be reviewed and assessed on a stand-by-stand basis.
• Rigged banners should have a clear 1m distance from the neighbouring stands' partition walls (where applicable).
• Banners can be positioned up to the edge of your stand, if on an aisle, including any arm lights or similar structure. 
• Go to Suspensions / Rigging section for more details.

All space only stands are subject to a pre-show plan approval and on-site inspection by our structural engineers. All stand designs will be subject to the resident & independent engineer’s inspection with an administration fee of US$250 for non-complex stands and USD$700 for all double deck and complex stands.

Please note permission to enter the exhibition premises and commence construction will not be permitted without the full approval of the structural engineer and receipt of signed contractors undertaking form. Stand build progress will be monitored continually by on-site health & safety officers who reserve the right to halt stand build progress should any issues arise. The Organisers reserve the right to deny access and prevent work being carried out by, or on behalf of, any exhibitor who has not submitted stand design drawings in accordance with the regulations.

Click to download the Indoor Space Only Rules & Guidelines that contains detailed information of the following:

1. Aisles & Gangways 
2. Alterations to stand structures in non-compliance with regulations
3. Building Material
4. Cleaning
5. Company Name and Stand Number
6. Demonstrations
7. Doors / Windows / Storage Rooms / Meeting Rooms
8. Eco-Flooring
9. Electrical Mains & Power Supply
10. Enclosed Stands
11. Fabrics & Decorative Finishing
12. Fire Appliances and Information
13. Flooring / Floor Loading Capacity / Floor Markings
14. Forklift 
15. Heavy Machinery / Vehicles / Equipment (Exhibits & Display)
16. Height Restrictions
17. Hot-Working (Grinding & Welding)
18. Late Working (Extra Build Up Hours)
19. LPG - Liquefied Petroleum Gases (Propane, Butane, etc.)
20. Maintenance
21. Open Flames
22. Organisers’ Right to Change Stands and Floor Plan Layout
23. PPE (Personal Protection Equipment) Requirements
24. Roof of Stands
25. Scaffold Towers
26. Signage
27. Structural Performance Specifications
28. Sustainability on stands
    (Download Exhibitor Sustainability Checklist and Contractor Information on Better Stands)
29. Suspensions / Rigging
30. Venue infrastructure
31. Walling
32. Working at Height (Double Decker)
33. Work Equipment and Tools 
34. Water & Waste
35. Waste Materials
36. Wheelchair Access
37. Vehicles (Exhibits & Displays)

AAM Pavilion stands, Inspiration Zone stands and other stands that are under the temporary tent structure:
The guidelines for stand build under the temporary tent structure remain the same as above, with some additional rulings below:

• No double decker stands
• Hanging banners or elements are not permitted
• 300kg/sqm floor loading
• Forklift or heavy moving equipment is not permitted within the temporary structure, please contact the show operations team if any heavy items are required to be placed within the temporary structure.

IMPORTANT:
Please be advised that all information provided is subject to regular updates, please contact the team should you have any clarification or doubts.

Go to 'Actions/Links' below to submit your stand designs and order power requirements.