Exhibitors’ responsibility  

Informa and LOUPE take their Health and Safety responsibilities very seriously, and it is vital that Exhibitors and their contractors do likewise.

As an exhibitor, you must ensure the health, safety and welfare of your employees, contractors and attendees as far as is reasonably practicable throughout the exhibition. You should ensure that your actions (or inactions) do not give rise to accidents, injuries or unsafe working environments, provide proper information, instruction and training, and supervise all parties throughout the show.

You should also check that any contractors, suppliers, agents, etc that you may be using have a Health & Safety Policy suitable for the exhibition environment.  

 

Among the statutory duties owed under Health & Safety legislation, the following are particularly relevant, although this list is by no means exhaustive:  

 

1. Each exhibitor should have a copy of their Company Health and Safety Policy available for inspection on their stand.  

 

2. A “suitable and sufficient” risk assessment should exist in respect to all the significant risks in the business.  

 

3. Every employer has a duty to co-operate with other employers (e.g. Exhibition Organizers) when sharing a workplace, whether temporarily or permanently. 

 

 4. Maintain emergency gangways through and to the centre of the halls in build-up and breakdown situations - i.e. do not leave items in the gangway.  

 

5. All operatives must wear suitable protective clothing relevant to their job, which includes eye, ear, foot and hand protection.  

 

6. All operators must wear hard hats when working beneath or near overhead working or if this is impracticable, restricting access in such areas.  

 

7. Ensure safe use and storage of flammable liquids and substances and segregation from waste and other risk areas.  

 

8. Ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it.  

 

9. Stacker trucks are not used by anyone other than fully trained personnel.  

 

10. Disused fluorescent lights are placed in the trash bins in and around the halls for safe and proper disposal.  

 

11. Chemicals and flammable liquids are removed from the exhibition venue after use by the user or, in exceptional circumstances, brought to the attention of the venue-cleaning department for safe and proper disposal. Such products must not be placed in general trash bins or tips. NO SMOKING is permitted inside the exhibition halls.  

 

12. Any work area is maintained free from general waste materials that could hazard operatives.  

 

13. Only scaffolding incorporating standard safety features may be used and that any tower scaffold in use is properly stabilized and propped.  

 

14. The Organizers nominated contractor, Third Wave, will carry out all electrical work within the Halls.  

 

15. All materials used for construction or display must be approved to Local Authority Standards